Backweston Campus, Ireland

Procurement of a Total Facilities Management (TFM) contract to service 37,500m² of laboratory accommodation housing the Department of Agriculture and State laboratory. Full range of hard and soft FM services procured under one contract in accordance with EU regulations.

The approach: Analysis of needs and development of output-based specification employing an open book approach including performance systems around a risk and reward strategy, procurement under EU regulations from placing OJEU notice, evaluation against agreed weighted criteria to contract award and mobilisation of contract.

The challenge: The application of a TFM approach to a highly technical site in a laboratory environment within a multi-tenanted environment, developing a strategy for the appropriate apportionment of risk that would ensure value for money to the client bodies within a set budget, ensuring economies of scale were realised through coordination of service streams, managing and understanding the expectations of the different client groups to ensure a holistic approach, integration of specific protocols in relation to containment facilities and managing design interface with bidders to ensure robustness of tender returns.

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